Are you responsible for Microsoft Teams, but are worried that it’s becoming unmanageable? Or, has your Teams tenant become (or has the potential to become) a liability due to lack of compliance?
If you don’t have one already, it’s highly likely you could benefit by implementing and defining a Microsoft Teams governance strategy. As I’ve helped many customers with Teams governance, I recommend that you should make a plan and define a process for these 8 key topics / considerations:
Microsoft Teams supports collaboration between a group of people. Organisations collaborate in different manners.
The first step is defining the collaboration templates. I advise to start small and keep it simple. Start with two collaboration templates and once these are successfully deployed and adopted, start again with additional templates.
Per collaboration template we can define a naming convention. For example: Each time a team is created for a project the following naming convention is applied in Microsoft Teams: PRO – Name of the project. Applying a naming convention for the URL of the SharePoint team site is possible but can only be set with a provisioning solution.
The following options, for applying a naming convention, are available:
External access allows organisation to collaborate with external people in Microsoft Teams. These are people with an external e-mail address.
The following options are available:
If you'd like to learn how to govern and control Microsoft Teams, then watch my workshop where I showed step by step how to implement a robust governance strategy.
After a while, your Office 365 tenant contains inactive teams. Azure Active Directory contains a feature to delete inactive teams by setting an expiration policy. The expiration policy is based on a number of days. For example: 180. The owners of a team receive an e-mail notification and a message in the team 30, 15 and one day before expiration, asking them to keep or delete the team.
Once the team is deleted, the team and all related content, is moved to a recycle bin. Only the Office 365 administrator can restore the team within 30 days. After this period, the team cannot be restored anymore. Click here for more information.
The following options are available:
